General Information, Recommendations and Instructions

Pdvsa Petróleo S.A. entails that all QUALIFIED COMPANIES (1)  registered at the Registro Único de Clientes Calificados para Ventas de Exportación, R.U.C.C.V.E, as providers of refined products and crude oil, must bring up to date all its company data.

Every two (2) years the Legal and Financial data must be updated.

It may kindly be noted that Pdvsa Petróleo S.A. deals ONLY with the QUALIFIED COMPANY. No intermediaries/agents will be allowed during the updating process. The updating process is free of charge. 

All information supplied by the QUALIFIED COMPANY will be duly validated by PDVSA Petróleo, S.A. PDVSA Petróleo, S.A. encourages all companies to provide truthful data.

Preferably all the communications between the QUALIFIED COMPANY and PDVSA Petróleo, S.A. shall be performed using the emails and teleconferences. PDVSA Petróleo, S.A. encourages all Companies to use private dominium, i.e. the use of public email addresses may cause a rejection because of the PDVSA’s internal firewall.

QUALIFIED COMPANY must fill out an application form. (Download APPLICATION FORM). Application form shall not have any manual correction and it shall be handed over along with the documents requested herein.

PDVSA Petróleo, S.A. assures that all data /documents received during the updating process will be treated in strict confidence and will be used only for updating purposes.

The Updating request from the QUALIFIED COMPANY does not constitute a commitment from PDVSA Petróleo, S.A. to do business with the updated QUALIFIED COMPANY. Kindly be aware that the final decision of PDVSA Petróleo, S.A. authorities for the updating process shall be final and binding.

Requirements

A. Legal documents
 
Documents must be legalized and/or with an apostille and duly translated into the Spanish language.
 
Every two (2) years: 

Company’s documentation (“The Seller”, final addressee).

• Minutes of the last Board of Directors meeting, Form 10-K from U.S. Securities and Exchange Commission.  (If applicable)
• Updated Owners / Shareholders description (Name of each shareholder, percentage of each party). (where there have been changes from the last update)
• Copies of passports of shareholders and/or authorized representatives (If applicable) If the representatives are Venezuelan citizens, copy of the Venezuelan ID card is required. (where there have been changes from the last update)
• Power of attorney and identification of authorized representative(where there have been changes from the last update)

B. Finance documents
         
Documents are accepted in both languages Spanish or English.

Every two (2) years:

All these documents have to be submitted in ORIGINALS and with the letterhead of the company/institution.

1. The QUALIFIED COMPANY’S Bank Account Information issued by the bank and addressed to PDVSA Petróleo, S.A., indicating City/Country, ABA and SWIFT.
2. Letter from the QUALIFIED COMPANY authorizing PDVSA Petróleo, S.A. to use the reported account for future purchase payments.

C. Important Information

Once the requirements are gathered completely by the QUALIFIED COMPANY, kindly send them to the following address. Use the service of a courier system as a unique via for mailing purposes:

PDVSA Petróleo, S.A.
Secretaría del Comité de Registro (R.U.C.C.V.E.)
Avenida Libertador con Calle El Empalme,
Complejo MENPET-PDVSA,
Torre Oeste, Piso 7,
Caracas 1060, Venezuela

For further clarification regarding the requisites of the Updating process, please do not hesitate to contact us through the R.U.C.C.V.E. Office e-mail:  cysruccve@pdvsa.com

Once again, PDVSA Petróleo, S.A. reminds all QUALIFIED COMPANIES that updating process is FREE OF CHARGE. 

PDVSA Petróleo, S.A. also invites the companies to visit the web page www.pdvsa.com, where further information related with the Venezuelan oil news is found.

(1)  QUALIFIED COMPANY: All companies registered at the Registro Único de Clientes Calificados para Ventas de Exportación, R.U.C.C.V.E. Includes companies for “selling” and “purchasing” refined products and crude oil.

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