General Information, Recommendations and Instructions

Pdvsa Petróleo S.A. entails that all QUALIFIED COMPANIES (1) registered at the Registro Único de Clientes Calificados para Ventas de Exportación, R.U.C.C.V.E. must regularly update its records. 

Every two (2) years and one (1) year the Legal and Financial records must be updated.

It may kindly be noted that Pdvsa Petróleo S.A. deals ONLY with the QUALIFIED COMPANY. No intermediaries/agents will be allowed during the updating process. The updating process is free of charge. 

All information supplied by the QUALIFIED COMPANY will be duly validated by PDVSA Petróleo, S.A. PDVSA Petróleo, S.A. encourages all companies to provide truthful data.

Preferably all the communications between the QUALIFIED COMPANY and PDVSA Petróleo, S.A. shall be using the emails and teleconferences. PDVSA Petróleo, S.A. encourages all companies to use private dominium, i.e. the use of public email addresses may cause a rejection because of the PDVSA’s internal firewall.

QUALIFIED COMPANY must fill out an application form (Download APPLICATION FORM). Application form shall not have any manual correction and it shall be handed over along with the documents requested herewith.

PDVSA Petróleo, S.A. assures that all data /documents received during the updating process will be treated in strict confidence and will be used only for updating process.

The updating request from the QUALIFIED COMPANY does not constitute a commitment from PDVSA Petróleo, S.A. to do business with the updated QUALIFIED COMPANY. Kindly be aware that the final decision of PDVSA Petróleo, S.A. authorities for the updating process shall be final and binding.

Requirements

A. Legal documents
 
Documents must be legalized and/or with an apostille and duly translated into the Spanish language.

Every two (2) years:

1. Company’s documentation
   • Minutes of the last Board of Directors meeting, Form 10-K from U.S. Securities and Exchange Commission. (If applicable)
   • Update Owners / Shareholders description (Name of each shareholder, percentage of each party).( If there are changes from the last update)
   • Copies of passports of shareholders and/or authorized representatives (If applicable) If the representatives are Venezuelan citizens, copy of the Venezuelan ID card is required. ( If there are changes from the last update)
   • Updated power of attorney and identification of the Legal representative (If applicable) 

B. Finance documents

Documents are accepted in both languages Spanish or English.

Every one (1) year:

1. Original Financial statements expressed in US$ or Euros of the last two (02) years, audited by internationally recognized companies and under the international standards for financial information. 
   The financial statements required are:
   • Balance Sheet
   • Gains and losses statement
   • Cash flow
   • Origin and use of the funds
   • Change in the financial position of the company
2. Two (2) ORIGINAL commercial references (Companies names, contact names, telephone and fax numbers and a brief description of the commercial relationship with each company: negotiated amounts, time of duration of the commercial relationship). These references should be dated during the last three months to its presentation (In original letterhead paper).
3. Two (2) ORIGINAL bank references which should include: Last six months monthly average balance, name of bank officer, title, telephone and fax number, etc.  These references should be dated within the last three months to its presentation (In original letterhead paper). On a needed basis, PDVSA Petróleo, S.A. may request information for (1) year activity.
4. PDVSA Petróleo, S.A. may kindly request an updated or a new guaranty letter from the parent company for those affiliate companies. (Download GUARANTY TEMPLATE)

C. Important Information

Once the requirements are gathered completely by the QUALIFIED COMPANY, kindly send them to the following address. Use the service of a courier system as a unique via for mailing purposes:

PDVSA Petróleo, S.A.
Secretaría del Comité de Registro (R.U.C.C.V.E.)
Avenida Libertador con Calle El Empalme,
Complejo MENPET-PDVSA,
Torre Oeste, Piso 7,
Caracas 1060, Venezuela

For further clarification regarding the requisites or the application Form, please do not hesitate to contact us through the RUCCVE Office e-mail:  cysruccve@pdvsa.com

Once again, PDVSA Petróleo, S.A. reminds all QUALIFIED COMPANY that registration is FREE OF CHARGE.

(1)  QUALIFIED COMPANY: All companies registered at the Registro Único de Clientes Calificados para Ventas de Exportación, R.U.C.C.V.E. Includes companies for “selling” and “purchasing” refined products and crude oil.

Return to How to do Business